Secure document sharing is the practice of sharing digital documents to protect against unauthorized access. It is a vital part of collaboration in the workplace and improves the efficiency of teams. However, unsecure methods of sharing documents can create security risks, including accidental leaks of data as well as malware infection.

To prevent issues like this to avoid such issues, companies should adopt an explicit policy on file sharing that defines legitimate methods for employees to share files with one another and with outside entities. It's also crucial to create an extensive IT security system that incorporates the tools to authenticate users, such as password managers, two-factor authentication (2FA) and single sign-on (SSO) to limit risks associated with data breaches.

Many of today's most popular document sharing platforms are not considered secure and can expose sensitive information to cybercriminals. To mitigate these risks businesses should consider implementing a virtual data room with multiple security features that are designed to ensure the security of shared documents.

A private file-sharing service is another option to offer secure access to authorized users. It is crucial to choose a service that can support all major file formats and lets you create unique access permissions for each user. Role-based access control is another useful tool that limits users' viewing rights to the files and folders relevant to their job.

File-sharing platforms that offer secure storage should have advanced encryption technology and granular activity logs that offer important insights into the sharing and viewing of sensitive documents. These systems are usually supported by security protocols that ensure compliance with industry regulations and help organizations identify suspicious activity.